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Requisition Number 17-0085
Post Date 8/18/2017
Title Pilot Grant Coordinator
Position Type Full Time
Work Hours 40 hpw
City Morgantown
State WV
Description Purpose
Assists in the organization and coordination of West Virginia Clinical Translational Science Institute (WVCTSI) Pilot Projects Program, including developing internal funding materials, assisting in education training and development activities, coordinating review of pilot project submissions, organizing pilot project-related events. Responsible to track pilot projects progress and aid in external grant submission. This position will be trained to provide pre-award support for WVCTSI researchers seeking external funding.

Provides program, as well as direct internal and external client support services. Responds to inquiries and independently resolves matters of moderate complexity. Responsibilities require judgment, resourcefulness, and originality, but diverse guides and precedents are usually available to apply or adapt to the circumstances. Work effort has considerable impact on client services, program and project image, with potential legal liabilities.

Duties & Responsibilities
Responsibilities are functional in nature, and performed under general supervision. Specific tasks include, but are not limited to:
1) Develops and oversees WVCTSI Pilot Project funding opportunities, implementation of project schedules, and reports.
2) Assists implementing project goals and strategies.
3) Assists with short and long term planning and design of project direction and objectives.
4) Provides assistance to management with functions such as planning, organizing coordinating, scheduling and implementing project activities to meet objectives.
5) Responsible for internal grant coordination.
6) Assists in assigning reviewers.
7) Reviews applications for NIH standards and then educates participants on how to perform federal reviews.
8) Assists in writing standard operating procedures for program.
9) Performs education training and development activities.
10) Serves to connect pilot applicants to other WVCTSI services for application development and project completion.
11) Participates in writing of reports and other documentation of project status and project results.
12) Creates status reports on plans, progress and results of project activity.
13) Coordinates publication production and dissemination in order to meet deadlines.
14) Arranges and attends meetings, seminars, symposia and other events related to project efforts.
15) Makes presentations as needed.
16) Establishes and maintains an active network of professional contacts.
17) Manages change to the project through a change management plan and resolves all change requests for project.
18) Ensures all project documentation is complete and accurate.
19) Works directly with faculty & staff to help them produce proposal budgets and subsequent budget narratives with optimal prospects for success by maintaining knowledge of professional principles, legal and/or reporting requirements such as the Federal Acquisition Regulations (FAR) and programs under the National Institutes of Health (NIH).
20) Locates and downloads specific agency guidelines and forms and ensures that proposal budgets and budget narratives comply with requirements.

Supervisory/Lead Role
This position reports to the Investigator Development Manager. Normally receives minimal instructions on routine work, general instructions on new assignments. Supervision of others is not required; however, sharing of knowledge with others and team participation is expected in the role. Program, project or activity lead responsibilities will occur or be assigned in this position.

Physical Demands
Ability to use computer input devices such as drawing pen, mouse, and trackball with highly developed fine motor skills is required. Specific vision abilities required by this job include close vision, color vision and ability to adjust focus.

Work Environment
This position includes a mixture of a normal office environment and a training development environment, and traveling to various locations for meetings, conferences and/or training. Responsible to know and comply with all safety procedures.
Requirements Requisite Qualifications
Education and/or Experience
1) Bachelor’s degree in business administration or health related field
2) 2 - 4 years of experience in program coordination.
3) An equivalent combination of education and experience

Skills, Knowledge, Abilities
1) Maintains skills in, or knowledge of, internal funding mechanisms such as pilot grants
2) Ability to maintain and keep confidential information.
3) Excellent English language oral and written skills.
4) Strong organizational skills.
5) Demonstrated ability to read and interpret documents.
6) Demonstrated ability to present information and respond to questions from groups or individuals.
7) Demonstrated ability to create and produce clear, concise paper and electronic documents.
8) Demonstrated ability to work in a multidisciplinary team environment and to coordinate participation of team members from various backgrounds.
9) Demonstrated project management experience preferred with exceptional organizational and time management skills.
10) Group facilitation, mediation and conflict resolution skills.
11) Skill in organizing resources and establishing priorities.
12) Strong ability to multi-task multiple projects at the same time.
13) Excellent attention to detail, flexible and adaptable to change.
14) Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
15) Ability to solve practical problems and deal with a variety of concrete variables in standardized situations.
16) The employee must be effective in a high pressure role.

Behavioral Competencies
1) Technical skills – Strives to continuously build knowledge and skills; pursues training and development opportunities; assess strengths, weaknesses, and shares expertise with others.
2) Problem solving – Gathers and analyzes information, identifies problems, develops alternatives, uses reason even when dealing with emotional topics and works well in groups and resolves matters timely.
3) Internal & External Customer Service – Manages difficult or emotional matters with objectivity and openness; responds promptly to needs and requests for service and assistance; meets commitments and dates, notifies others if change occurs; provides, solicits and applies feedback; and builds goodwill through balanced contributions, positive approach, respect and support of others.
4) Communications – Demonstrates group presentation skills, participates in meetings, listens and gets clarification, is responsive and speaks clearly and persuasively in positive and negative situations. Writes and edits clearly and informatively, varies style to meet needs, presents numerical data effectively, and able to read and interpret written information.
5) Organizational Support – Aligns work and develops strategies to meet organizational goals; seeks to improve and promote quality; demonstrates accuracy and thoroughness; and upholds organizational expectations and values.
6) Self- Management – Responds to management direction; resourcefully adapts to changes in work environment and circumstances; responds well under pressure and manages competing demands; takes calculated risks, asks for and offers help when needed; exercise discretion and sound judgment; is tactful and responsible for own actions. Adheres to work schedule and complies with leave management responsibilities.

Preferred Qualifications & Credentials
Education and/or Experience
1) Masters’ degree in Business Administration, Public Health or related.
  • AA/EOE/Minorities/Females/Vet/Disability/E-Verify Compliant Employer.
  • Please view Equal Employment Opportunity Posters provided by OFCCP here.
  • The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
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