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Requisition Number 17-0088
Post Date 8/18/2017
Title Oral Data Collector
Position Type Full Time
Work Hours 40 hpw
City Summersville
State WV
Description Purpose
As a member of a multidisciplinary research team, this position will provide oral data collection and other related activities at various sites in West Virginia. Performs various duties under the direction of the Principal Investigator (PI) and Program Manager such as setting up and conducting interviews, data collection, and assisting with collection of oral health data.

Provides program, as well as direct internal and external client support services. Responds to inquiries and resolves matters of relatively low complexity. Responsibilities require some basic decision making and resourcefulness within available guides and precedents. Work effort impacts client services, program and project image, with nominal liabilities.

Duties & Responsibilities
Responsibilities are functional in nature, and performed under direct supervision. Specific tasks include, but are not limited to:
1) Provides oral data collection and other related activities. This will include quantification of plaque, saliva, calculus, and gingival determinations; periodontal probing and attachment levels; detecting decayed, missing and filled surfaces; sealants and erosion determinations; malocclusions and trauma evaluations; and bacterial determinations.
2) Assists with recruiting participants by various methodologies including assisting in project presentations at various locations throughout WV (day travel will be required), and/or working at a project participant-recruiting table at times.
3) Traveling to various sites for data collection including, but not limited to, medical offices, dental offices, conference rooms, participants’ homes, etc.
4) Records oral health information and enters data into applicable computer database.
5) Adherence to WVUH guidelines, OSHA, HIPAA, and other regulatory requirements as determined by such institutions.
6) Working with the dental assistant or dental hygienist, responsible for the dental inventory.
7) Assists or substitutes for other staff members when necessary or when requested.
8) Provides explanations of the research protocol and obtains informed consent from patient and family members. Interviews families to collect a family history, as well as assist the participants, when necessary, to complete the various questionnaires.
9) Maintains ongoing communication with families to facilitate continued participation in the research project. Interacts with individual members of families and families as a whole, in collecting demographic, psychosocial, biological, dental, genetic, and medical data.
10) Coordinates further testing as indicated.
11) Handles inquiries concerning the research project from interested parties including prospective participants, local healthcare providers, and community leaders.
12) Schedules, confirms, and modifies appointments as necessary.
13) Assists in ensuring the overall scientific integrity of the research project by adherence to the protocol, IRB standards, and local, state, and federal law.
14) Adheres to proper attendance and punctuality standards.

Supervisory/Lead Role
Position reports directly to the Principal Investigator, collaborating with the Program Manager. This position will normally receive or follow specific instructions for routine work. Supervision of others is not required, however, sharing of knowledge with others and team participation is expected in the role

Physical Demands
Position requires incumbent to sit, walk, stand, type, reach, collate, operate office equipment, and must have good computer skills and knowledge of analytical computer/data programs, occasional light lifting, finger/hand dexterity, and good eye/hand coordination. Activities require manual skill to provide and/or alter services and/or products. Must be able to handle dental instruments and tools to collect samples. Traveling will be necessary throughout the state of WV and into PA for various duties, meetings and to see study participants.

Work Environment
Standard work environment with minor inconveniences due to occasional noise, crowded working conditions and/or minor heating, cooling or ventilation variations. Also requires occasional overnight travel exposing incumbent to outdoor weather. This person will be handling body fluids approximately 50% of the time. Responsible to know and comply with all safety procedures. Candidate must be willing to work in alternate settings, including but not limited to medical offices, dental offices, conference rooms, participants’ homes, etc.

The following have been identified as possible job exposures of this position requiring WVU Environmental Health and Safety medical monitoring:

1) Contact with Human Blood or Other Potentially Infectious Material (OPIM)- includes human body fluids other than feces, urine, tears and sweat
2) Patient Contact- having contact with a patient, or with potentially contaminated items including (but not limited to) blood and/or body fluids
3) Respirator Use (Voluntary)- for individuals who wear disposable masks or medical procedure masks

Requirements Requisite Qualifications
Education and/or Experience
1) Dental Hygienist certificate/diploma;
2) 0 – 2 years of experience assisting with oral exams and evaluations
3) 0 – 2 years of experience in oral data collection and recording

Certifications, Licenses, Registrations
1) RDH (Registered Dental Hygienist)
2) Valid driver’s license

Skills, Knowledge, Abilities
1) Specialized training in collecting saliva for genetic assessment.
2) Oral evaluation training.
3) Ability to use computerized notebooks.
4) Cultural sensitivity and the ability to work with and provide services to individuals from different backgrounds and demographics.
5) Interpersonal communication skills (e.g., face to face, telephone, email).
6) Skilled at conducting interviews of research subjects.
7) Precision in oral data collection such as techniques for cavity and gum disease data collection.
8) Skilled at utilizing PCs and Microsoft Office suite, specifically Access, Word, Excel, and Office365.
9) Excellent interpersonal communication skills in working with research participants, fellow staff, and investigators.
10) Skilled in inter- and intra-examiner reliability of the collection.
11) Organizational, administrative, and coordination skills in a multidisciplinary area.
12) Proficient knowledge of equipment that is normally found in a dentist’s office, i.e., use of a patient dental chair and light, dental instruments, caries detector.
13) Ability to perform a dental screening using dental loupes.
14) Working knowledge of OSHA, HIPAA, IRB, and other regulatory requirements.
15) Knowledge of appropriate research protocols.
16) Knowledge of basic oral (dental) health principles.
17) Knowledge of basic dental anatomy, terminology, and pathology.
18) Knowledge of effective interview techniques.
19) Ability to recognize medical emergencies and handle situation accordingly.
20) Ability to elicit histories and record information accurately.
21) Ability to work productively with a multidisciplinary team.
22) Ability to interact professionally and compassionately with research participants and staff.
23) Ability to speak effectively before groups of customers or employees of the organization.
24) Ability to quickly grasp abstract and complicated issues.
25) Maintain skills in, or knowledge of, professional principles, legal and/or reporting requirements affecting area of social research.
26) Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
27) Ability to write high quality reports and correspondence.
28) Ability to work with numbers in recording and calculating scores, and performing some algebraic calculations.
29) Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
30) Ability to deal with problems involving several concrete variables in standardized situations.
31) Ability to prioritize various tasks, excellent attention to detail, and the ability to precisely and accurately record data collection and process numbers and other data.

Behavioral Competencies
1) Technical skills – Strives to continuously build knowledge and skills; pursues training and development opportunities; assess strengths, weaknesses, and shares expertise with others. Recording of data will require precision.
2) Problem solving – Gathers and analyzes information, identifies problems, develops alternatives, uses reason even when dealing with emotional topics and works well in groups and resolves matters timely.
3) Internal & External Customer Service – Manages difficult or emotional matters with objectivity and openness; responds promptly to needs and requests for service and assistance; meets commitments and dates, notifies others if change occurs; provides, solicits and applies feedback; and builds goodwill through balanced contributions, positive approach, respect and support of others.
4) Communications – Demonstrates group presentation skills, participates in meetings, listens and gets clarification, is responsive and speaks clearly and persuasively in positive and negative situations. Writes and edits clearly and informatively, varies style to meet needs, presents numerical data effectively, and able to read and interpret written information.
5) Organizational Support – Aligns work and develops strategies to meet organizational goals; seeks to improve and promote quality; demonstrates accuracy and thoroughness; and upholds organizational expectations and values.
6) Self-Management – Responds to management direction; resourcefully adapts to changes in work environment and circumstances; responds well under pressure and manages competing demands; takes calculated risks, asks for and offers help when needed; exercise discretion and sound judgment; is tactful and responsible for own actions.

Preferred Qualifications & Credentials
Education and/or Experience
1) A public health license is preferred but not required

  • AA/EOE/Minorities/Females/Vet/Disability/E-Verify Compliant Employer.
  • Please view Equal Employment Opportunity Posters provided by OFCCP here.
  • The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
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