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Requisition Number 17-0082
Post Date 8/9/2017
Title Assistant Director for Business Operations
Position Type Full Time
Work Hours 40 hpw
City Morgantown
State WV
Description Purpose
The Assistant Director for Business Operations’ provides critical strategic, operational, program, project and administrative leadership to the WVU Energy Institute (WVUEI) on behalf of the Institute Director to sustain and grow funded energy research at WVU, including the provision of organizational development, strategic and financial planning, program and project management, supervision of personnel, and direct programmatic support to key Major Research Initiatives (MRIs), fundraising efforts, and Faculty Research Support (FRS) services within the colleges.

The position holder shall manage a portfolio of research, administrative and managerial activities and personnel, to ensure smooth and efficient operations of the organization. This includes exercising both project- and program-specific leadership as well as managing WVUEI’s overall operations in the capacity of both a Chief Operating Officer and a Chief Financial Officer. The position holder shall independently exercise professional/managerial/leadership concepts, techniques and judgment to achieve these ends. The position holder shall define, develop and administer organizational policies to solve a wide range of complex problems in creative and practical ways. In addition to operational leadership, the position holder shall also provide internal management consulting to both WVUEI and various “client” research centers working in energy related research.

Responsible to oversee, plan, direct, and coordinate organizational activities including policy formulation, management of daily operations, and resource stewardship consistent with business objectives. Oversees procurement, human resources, communications, finance, general operations and office support. Provides operational leadership; requires creativity, and interpretive abilities to effectively resolve complex problems. Work effort has significant impact on personnel, budget and operations, producing major organizational, legal and financial results and/or liability.

Duties & Responsibilities
Responsibilities are managerial in nature, and performed under nominal supervision. Specific tasks include, but are not limited to:
1) Leading strategic management & planning efforts, including - on behalf of the Director - managing, articulating and facilitating the continual development of the strategic and tactical direction of the Institute.
2) Operational Planning and management oversight;
3) Development, implementation and management of systems and processes in support of Energy Institute performance measurement & reporting;
4) Support of fund raising Initiatives, including working closely with the WVU Foundation;
5) General leadership, oversight and coordination of activities within Energy Institute staff, related both to office operations and leadership of specific capture/proposal initiatives and services to the colleges and faculty, along with specific leadership duties related to communications/marketing/outreach, as well as development and implementation of strategically aligned processes, policies and protocols.
6) Standing up a service line related to and managing the delivery of commercialization related services to WVU energy researchers, in close coordination with the Office of Tech Transfer and the University Innovation Corporation;
7) Leading and coordinating negotiations, on behalf of faculty research teams, of IP and commercialization agreements with funding partners and other research organizations, in close coordination with the Office of Technology Transfer.
8) Leading major capture, partnership and proposal efforts on behalf of the Institute, including proposal preparation and development, project planning, budgeting, communications, reporting and compliance.
9) Coordinating and leading Energy Institute initiatives to support the growth of the WVU energy research portfolio in economics, law and policy, including by leading/providing customer oriented services to B&E and the College of Law, as well as by playing leadership roles in major capture efforts on behalf of the Director and leading the Energy Institutes faculty liaison efforts with B&E and Law;
10) Organizing and providing leadership to all Energy Institute cross-cutting/enabling functions, including communications/marketing/information dissemination
11) Leadership and execution management of key other Major Research Initiatives (MRIs) and capture/proposal efforts as assigned by the Director.

Supervisory/Lead Role
This position reports directly to the WVUEI Director. This position will direct and coordinate operational function(s) under general guidance of the Director. Personnel supervision and work coordination of staff is required. In addition, general sharing of knowledge and team participation is expected in the role. Program, project or activity lead responsibilities will occur in this position.

Physical Demands
Must be able to operate standard office equipment including a computer, copy machine, printers, telephones, faxes, and others. Must be able to lift up to 30lbs. May occasionally require reaching to high or low places for lifting of files and other office items and equipment. Must independently travel for work assignments. Activities are predominantly non-manual though some manual work may be included. Must be able to operate standard office equipment including a computer, copy machine, printers, telephones, faxes, and others.

Work Environment
Normal office environment with occasional travel exposing incumbent to varying weather conditions. Responsible to know and comply with all safety procedures.
Requirements Requisite Qualifications
Education and/or Experience
1) Bachelor’s degree in a technical or administrative field;
2) 8 - 10 years of experience in complex technical project development and management;
3) An equivalent combination of education and experience.

Skills, Knowledge, Abilities
1) Proposal development.
2) Skill in organizing resources and establishing priorities.
3) Excellent English language oral and written skills.
4) Proficiency in Microsoft Office Suite required.
5) Strong ability to multi-task multiple projects at the same time.
6) Excellent attention to detail, flexible and adaptable to change.
7) Knowledge of project management principles, practices, techniques and tools.
8) Demonstrated knowledge and skill in using MS Project, and Microsoft Office Suite.
9) Advanced knowledge of processes and procedures, the service and/or product and its application.
10) Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures or governmental regulations.
11) Ability to write reports, business correspondence, and procedure manuals.
12) Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
13) Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals.
14) Ability to compute rate, ratio and percent and to draw and interpret bar graphs.
15) Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
16) Demonstrated ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
17) Demonstrated ability to work in a team environment and provide effective communication with the team.
18) Demonstrated ability to communicate effectively, both orally and in writing.
19) Demonstrated ability in problem solving, especially in high stress situations.
20) Ability to write work statements for proposals.
21) Demonstrated ability to operate effectively in a fast-paced high –volume environment.
22) Demonstrated ability to manage budgets.
23) Demonstrated ability to maintain confidentiality.
24) Demonstrated ability to maintain proper attendance and appropriate punctuality standards in a flexible work environment; dependable work ethic.
25) Demonstrated ability to review and proofread materials for accuracy, grammar and to evaluate materials against deliverables requirements.

Behavioral Competencies
1) Technical skills – Strives to continuously build knowledge and skills; pursues training and development opportunities; assess strengths, weaknesses, and shares expertise with others.
2) Problem solving – Gathers and analyzes information, identifies problems, develops alternatives, uses reason even when dealing with emotional topics and works well in groups and resolves matters timely.
3) Internal & External Customer Service – Manages difficult or emotional matters with objectivity and openness; responds promptly to needs and requests for service and assistance; meets commitments and dates, notifies others if change occurs; provides, solicits and applies feedback; and builds goodwill through balanced contributions, positive approach, respect and support of others. Participates effectively as a team member.
4) Communications – Demonstrates group presentation skills, participates in meetings, listens and gets clarification, is responsive and speaks clearly and persuasively in positive and negative situations. Writes and edits clearly and informatively, varies style to meet needs, presents numerical data effectively, and able to read and interpret written information.
5) Organizational Support – Aligns work and develops strategies to meet organizational goals; seeks to improve and promote quality; demonstrates accuracy and thoroughness; and upholds organizational expectations and values.
6) Self-Management – Responds to management direction; resourcefully adapts to changes in work environment and circumstances; responds well under pressure and manages competing demands; takes calculated risks, asks for and offers help when needed; exercise discretion and sound judgment; is tactful and responsible for own actions. Ability to work alone with minimal supervision. Adheres to work schedule and complies with leave management responsibilities.

  • AA/EOE/Minorities/Females/Vet/Disability/E-Verify Compliant Employer.
  • Please view Equal Employment Opportunity Posters provided by OFCCP here.
  • The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
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