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Requisition Number 17-0092
Post Date 9/1/2017
Title Professional Development Program Coordinator
Position Type Full Time
Work Hours 40 hpw
City Morgantown
State WV
Description Summary
This position will provide program support and coordination for the PhD, Masters and Certificate in Clinical and Translational Science Programs, continuing education activities, seminar series’ and workshops, mentoring initiatives, and the Research Scholar program.

Duties & Responsibilities
1) Development of marketing and recruiting tools for programs.
2) Develop and provide presentations to facilitate recruitment of participants in the WVCTSI educational programs.
3) Academic advising of enrollees in the CTSI academic programs.
4) Assist mentors and mentees in troubleshooting challenges related to mentoring and educational programs.
5) Communication with presenters and lecturers to coordinate scheduling of seminars, workshops, and courses.
6) Develop web-based provision of all seminars and short workshops to facilitate distance learning.
7) Develop integrated program and project plans, implementation of related schedules, and writing of program and project reports.
8) Assist in developing and implementing program/project goals and strategies.
9) Assist with short and long term planning and design of program /direction and objectives.
10) Provide assistance to management with functions such as planning, organizing, coordinating, scheduling and implementing programmatic activities to meet objectives related to the Professional Development (PD) Core.
11) Create status reports on project/ program plans, progress and results of activity.
12) Coordinate publication production and dissemination in order to meet deadlines.
13) Arrange and attends meetings, seminars, symposia and other events related to program efforts.
14) Establish and maintain an active network of professional contacts for the purposes of this position.
15) Ensure program documentation is complete and accurate.
16) Assist in developing and updating core/program policies and procedures.
17) Assist in developing project/ program procedures and coordinating implementation.
18) Develop forms, flow charts with faculty and/or staff and external contacts to complete assignments or exchange information.
19) Assess training needs through surveys, interviews, focus groups, or consultations.
20) Obtain, organize, or develop training procedure manuals, guides, or course materials such as handouts or visual aids
21) Monitor, evaluate, or record training activities or program effectiveness.

Supervisory/Lead Role
This position reports to the WVCTSI Director of Investigator Development working closely with the WVCTSI Manager of Investigator Development.

Physical Demands
Activities are predominantly non-manual though some responsibilities require the occasional lifting of 25lbs. The incumbent must be able to effectively hear and communicate with others. Close visual acuity, the ability to adjust focus, identify and distinguish colors, peripheral vision, and depth perception are required in the job.

Work Environment
This position includes a mixture of a normal office environment and a training development environment, and traveling to various locations for meetings, conferences and/or training. It also includes the ability to maintain and keep confidential information. Incumbent is responsible to know and comply with all safety procedures.
Requirements Requisite Qualifications
Education and/or Experience
1) Bachelor’s degree;
2) 2 or more years’ experience with program development or project management;
3) An equivalent combination of education and experience.

Skills, Knowledge, Abilities
1) Possess knowledge of processes and procedures required to implement new courses and modification of curricula.
2) Maintains skills in, or knowledge of, professional principles, legal and/or reporting requirements affecting area of responsibility
3) Knowledge of program management principles, practices, techniques and tools.
4) Exceptional communication skills including a demonstrated ability to effectively present information and respond to questions from groups or individuals.
5) Strong organizational skills.
6) Demonstrated ability to read and interpret documents.
7) Demonstrated ability to present information and respond to questions from groups or individuals.
8) Demonstrated ability to create and produce clear, concise paper and electronic documents.
9) Demonstrated ability in providing web-based instructional materials and producing webinars.
10) Demonstrated ability to work in a multidisciplinary team environment and to coordinate participation of team members from various backgrounds.
11) Demonstrated program administration or project management experience preferred with exceptional organizational and time management skills.
12) Group facilitation, mediation and conflict resolution skills.
13) Skill in organizing resources and establishing priorities.
14) Strong ability to multi-task multiple projects at the same time.
15) Excellent attention to detail, flexible and adaptable to change.
16) Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals, to compute rate, ratio and percent and to draw and interpret bar graphs.
17) Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
18) Ability to solve practical problems and deal with a variety of concrete variables in standardized situations.

Behavioral Competencies
1) Technical skills – Strives to continuously build knowledge and skills; pursues training and development opportunities; assess strengths, weaknesses, and shares expertise with others.
2) Problem solving – Gathers and analyzes information, identifies problems, develops alternatives, uses reason even when dealing with emotional topics and works well in groups and resolves matters timely.
3) Internal & External Customer Service – Manages difficult or emotional matters with objectivity and openness; responds promptly to needs and requests for service and assistance; meets commitments and dates, notifies others if change occurs; provides, solicits and applies feedback; and builds goodwill through balanced contributions, positive approach, respect and support of others.
4) Communications – Demonstrates group presentation skills, participates in meetings, listens and gets clarification, is responsive and speaks clearly and persuasively in positive and negative situations. Writes and edits clearly and informatively, varies style to meet needs, presents numerical data effectively, and able to read and interpret written information.
5) Organizational Support – Aligns work and develops strategies to meet organizational goals; seeks to improve and promote quality; demonstrates accuracy and thoroughness; and upholds organizational expectations and values.
6) Self-Management – Responds to management direction; resourcefully adapts to changes in work environment and circumstances; responds well under pressure and manages competing demands; takes calculated risks, asks for and offers help when needed; exercise discretion and sound judgment; is tactful and responsible for own actions. Adheres to work schedule and complies with leave management responsibilities.

Preferred Qualifications & Credentials
Education and/or Experience
1) Master’s degree in Public Health, Education, Public Administration, or related field preferred.
2) 2 - 4 years of experience in coordination of academic programs.

  • AA/EOE/Minorities/Females/Vet/Disability/E-Verify Compliant Employer.
  • Please view Equal Employment Opportunity Posters provided by OFCCP here.
  • The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
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