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Requisition Number 17-0073
Post Date 7/28/2017
Title Accountant
Position Type Full Time
Work Hours 40 hpw
City Morgantown
State WV
Description Purpose
The Accountant provides comprehensive administrative support on all procurements, contractual, and fiscal matters and/or programmatic issues for the Center for Excellence in Disabilities (CED). The Accountant is responsible for billing procedures at the CED for clinical and program-specific services rendered. The Accountant performs various office duties in support of CED operations relative to financial and personnel reporting activities, procurements, contractual and professional as well as, consulting agreements, accounts payable. Work emphasis is on completion, verification, and processing of paper and/or electronic documentation to the WVU Health Sciences Center Expert Business Office for business transactions and consolidation of billing CED services to appropriate insurance and reimbursement entities. Performs data entry for Oracle based Human Resource personnel reports. In addition, is responsible for maintenance and verification of the CED records and related reporting needs.

This position supervises and coordinates the activities of others and is responsible for the performance of various duties in support of the EBO for the CED. Performs functional operation duties; acts independently, using professional concepts and organizational objectives to effectively address moderate to complex matters. Position duties may require creativity, depth SKAs and interpretive abilities. Work effort has considerable impact on personnel and workflow with potential legal liabilities.

Duties & Responsibilities
The position responsibilities are supervisory in nature, and performed under limited supervision. Specific tasks include, but are not limited to:

Procurements/Accounts Payable:
1) Responsible for the supervision of accountant and budget analyst positions.
2) Prepares, processes, tracks, maintains, and monitors Oracle requisitions/purchase orders and WVU/WVU Research Corporation Procurement Card procurements. Incumbent shall process, track and maintain invoice database on Oracle based procurements, procurement card order validation, and reconcile such database to internal Grant Manager Ledger. These duties shall be performed in conjunction with and under the guidance of Center’s EBO and shall be in compliance with Federal/State/University guidelines.
3) Communicates with vendors, suppliers, or consumers to solve any problems that may arise with the procurement of equipment/materials for or impacting the Center via face-to-face, telephone, e-mail or in written correspondence.
4) Communicates requirements for writing agreement letters, budgets, and overhead costs to all subcontractors, and serves as ongoing subcontract liaison for awarded programs.
5) Assists the EBO in conducting special studies and reviews of departmental fiscal/operations matters, policies, and proposed changes.
6) Researches all options of aforementioned from a variety of sources and prepares administrative reports in which appropriate recommendations are presented to the Director and Senior Administrative Staff to review and approve.
7) Brings to the attention of the EBO, critical problems needing immediate attention, preparing responses as appropriate. Independently researches the background of the problem and what available resources, both internal and external, are available to which a decision and action may be taken.
8) Coordinates all fiscal operational policies/procedures with the EBO.
9) Prepares, modifies, and maintains sick and annual leave status for all benefit eligible CED faculty and staff. This shall include but, not be limited to, performing and meeting established data entry deadlines for Oracle Human Resource (HR) forms, i.e. Leave and People based information forms.
10) Processes and monitors tuition stipends for all faculty, non-classified staff, and graduate research assistants.

Service Billing/Reimbursement:
1) Responsible for developing and overseeing billing and other reimbursement schedules for CED clinical services.
2) Prepares, processes, tracks, maintains, and monitors clinical services rendered to be billed or reimbursed from a variety of sources. Incumbent shall process, track and maintain status of billing requests and follow up on appropriate needs to complete billing and reimbursement. These duties shall be performed in conjunction with and under the guidance of Center’s EBO and shall be in compliance with Federal/State/University guidelines.
3) Responsible for staying up-to-date on appropriate billing and reimbursement requirements, codes, and procedures.
4) Brings to the attention of the EBO, critical problems needing immediate attention, preparing responses as appropriate. Independently researches the background of the problem and what available resources are needed.
5) Communicates with billing and reimbursement entities to identify issues needed addressed for appropriate reimbursement of services at the CED.
6) Communicates with CED program members and administration on what processes are needed to effectively bill for applicable services rendered.

1) Assists in performing audits and validating all encumbrances and/or expenditures for contractual initiatives and balancing them to the appropriate Oracle reports; completes internal financial/statistical reports.
2) Responsible for collecting and analyzing information on the various federal, state and local regulations and guidelines as they pertain to any specific subcontract/contract/agreement of CED.
3) Maintains budget balances for all of the Center’s contractual initiatives and/or funding sources.
4) Prepares, examines, and analyzes accounting records, financial statements, or other financial reports to assess accuracy, completeness and conformance to reporting and procedural standards.
5) Prepares tables of accounts and assigns entries to proper accounts.
6) Develops, maintains and analyzes budgets, preparing periodic reports that compare budgets costs to actual costs.
7) Provides the EBO with information and reports in a clear, concise, and comprehensive manner. Composes reports and correspondence, for review and signature of the EBO.
8) Develops, implements, modifies, and documents recordkeeping and accounting systems, making use of current computer technology.
9) Assists with preparation of new fiscal year budgets (per individual grant/contractual initiative) by providing statistical reports on past and current expenditures and projections/estimates of future burn rates per expenditure category.
10) Monitors Foundation account by maintaining a comprehensive record of all transactions regarding deposits and expenditures.
a) Reconciles/verifies monthly financial reports on computerized ledgers.
b) Prepares financial reports for the EBO and Director of CED.

General Duties:
1) Assists in the development of internal systems to improve accountability of income and expenses related to the infrastructure support of the Center by revising policies/procedures, improving audit trails, improving record keeping and computerization of accounts.
2) Monitors internal systems ensuring accountability of revenue and expenses related to the infrastructure support of the Center by revising policies and procedures, improved audit trails, improved record keeping and computerization of accounts. Makes recommendations to the supervisor.
3) Provides internal and external auditing services for the Center.
4) Analyzes Center operations, trends, costs, revenues, financial commitments to project future revenues and expenses, or to provide advice.
5) Trains users regarding PCard use, travel authorizations, travel settlements, budgeting techniques, reading financial reports and basic office activities.

Supervisory/Lead Role
Position reports to the Director. Normally receives no instructions on routine work, limited instructions on new assignments. Typically determines methods and procedures on new assignments. Supervision of others will be required; and, sharing of knowledge with others and team participation is expected in the role. Program, project or activity lead responsibilities will occur or be assigned in this position.

Physical Demands
The incumbent must have communication and hearing abilities. Incumbent must have foot-eye-hand coordination, and be able to lift, carry and/or push weights of 50 lbs. Activities are predominantly non-manual though some manual work including transporting of receivables is required.

Work Environment
Works in standard office atmosphere with shared space and equipment. Incumbent is responsible to know and comply with all safety procedures.
Requirements Requisite Qualifications
Education and/or Experience
1) Bachelor’s degree in business, finance, accounting or related discipline;
2) 5 – 7 years of related experience in billing/accounting practices/procedures;
3) An equivalent combination of education and experience.

Skills, Knowledge, Abilities
1) Knowledge of generally accepted accounting principles (GAAP) and theories and their application to accounting problems.
2) Skilled at maintaining accurate financial records and preparing clear and accurate reports for informational, auditing and operational use.
3) Ability to quickly acquire knowledge of rules and regulations mandated by West Virginia University pertaining to grants, credit card purchases, and billing procedures.
4) General working knowledge of payroll processes, personnel, accounting procedures, consulting agreements, billing schedules, and subcontracts.
5) Working knowledge of computer software in support of the PC environment, such as Grant Manager, Excel, Word, and Access.
6) Demonstrated ability to manipulate PC computers and various software packages in order to compile financial status reports/spread sheets, prepare and input required data for human resources information.
7) High degree of accuracy and/or attention to detail for financial and human resource required reporting.
8) Requires a high degree of confidentiality and working knowledge of billing procedures, grants, and contracts.
9) Demonstrated ability to reason logically and analyze and solve problems with several variables in standard situations, as well as demonstrated ability to carry out assignments provided in written, oral or diagram form without detailed instructions.
10) Demonstrated ability to speak and write effectively in one-on-one and small group situations with a variety of populations.
11) Demonstrated ability to write clear and concise reports.
12) Strong attention to detail and accuracy.
13) Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals, to compute rate, ratio and percent and to draw and interpret bar graphs.
14) Ability to maintain proper attendance and punctuality standards.

Behavioral Competencies
1) Technical skills – Strives to continuously build knowledge and skills; pursues training and development opportunities; assess strengths, weaknesses, and shares expertise with others.
2) Problem solving – Gathers and analyzes information, identifies problems, develops alternatives, uses reason even when dealing with emotional topics and works well in groups and resolves matters timely.
3) Internal & External Customer Service – Manages difficult or emotional matters with objectivity and openness; responds promptly to needs and requests for service and assistance; meets commitments and dates, notifies others if change occurs; provides, solicits and applies feedback; and builds goodwill through balanced contributions, positive approach, respect and support of others.
4) Communications – Demonstrates group presentation skills, participates in meetings, listens and gets clarification, is responsive and speaks clearly and persuasively in positive and negative situations. Writes and edits clearly and informatively, varies style to meet needs, presents numerical data effectively, and able to read and interpret written information.
5) Organizational Support – Aligns work and develops strategies to meet organizational goals; seeks to improve and promote quality; demonstrates accuracy and thoroughness; and upholds organizational expectations and values.
6) Self-Management – Responds to management direction; resourcefully adapts to changes in work environment and circumstances; responds well under pressure and manages competing demands; takes calculated risks, asks for and offers help when needed; exercise discretion and sound judgment; is tactful and responsible for own actions. Ability to work on several tasks at the same time. Adheres to work schedule and complies with leave management responsibilities.
  • AA/EOE/Minorities/Females/Vet/Disability/E-Verify Compliant Employer.
  • Please view Equal Employment Opportunity Posters provided by OFCCP here.
  • The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
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