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Requisition Number 12-0005
Post Date 8/16/2012
Title The Executive Officer of the General Convention
City New York
State NY
Description

GENERAL PURPOSE OF POSITION The Executive Officer of the General Convention, appointed jointly by the Presiding Bishop and the President of the House of Deputies (HoD), manages the work of the Executive Office of the General Convention, the Executive Council, and the Committees, Commissions, Agencies and Boards (CCABs) funded by General Convention, to facilitate and enhance the ongoing policy development, governance and legislative processes of the Episcopal Church [See Canon I.1(13)(a)]

POSITION SUMMARY The Executive Officer of the General Convention directs the staff of the General Convention Office in carrying out all planning, implementation and follow-up for the meetings of the General Convention, meetings of the Executive Council, coordination of appointments and work of the commissions, committees, agencies and boards funded by General Convention that report to the Convention; and the keeping of official records, including the parochial statistics of the Church and the production, printing and distribution of the “Blue Book”; serves as a member of the Joint Standing Committee on Planning and Arrangements and as a member of its Executive Committee; and has the general supervision of the Secretary and Treasurer of the General Convention. Other specific duties are found in the Canons of the Church.

The Executive Officer is a member of the Executive Oversight Group at the Episcopal Church Center.

If elected or appointed, carries out the canonical responsibilities of the Secretary of the House Deputies and the Secretary of General Convention that serves ex officio as Registrar of the General Convention (effective January 1, 2013), Secretary of Executive Council and thereby as Secretary of the Domestic and Foreign Missionary Society (DFMS). If not elected or appointed to these positions, provides staff support to carry out the responsibilities of those offices. Other specific duties are found in the Canons of the Church.

ESSENTIAL DUTIES AND RESPONSIBILITIES The chief purpose of the Office of the General Convention, which the Executive Officer heads, is to provide ongoing services for the preparation and functioning of the General Convention and the committees, commissions, agencies and boards funded by the General Convention. The Executive Officer manages a full-time staff of six, in addition to temporary and contract staff engaged during peak periods of the General Convention cycle.

The work of the Office includes planning and arrangements for facilities, logistics and site operation of General Convention, Executive Council, meeting arrangements for spouse/partners (House of Bishops), and CCABs including, as appropriate, resolution referrals, budget administration, minutes circulation and attendance. This work also includes maintenance of (1) records of and communications with elected deputies and alternates, bishops, and members of CCABs and legislative committees; and (2) a computer system to receive, process, and track resolutions throughout the legislative process before, during and after Convention. The Office also tracks the implementation of resolutions by provinces, dioceses, CCABs and program units; works with the Archives to ensure materials are preserved and information provided for legislative, historical and reference purposes; collaborates with the Treasurer of GC and Director of Research to collect, manage the reporting of diocesan and parochial statistics, and coordinate with the Committee on the State of the Church and Executive Council; provides support for the President of the HoD who maintains an office within the General Convention Office; development and maintenance of the website of the General Convention Office on which all publications, legislation, memberships of CCABs and rosters of deputies are made available on the internet; development and maintenance of an Extranet to support the organization and facilitation of document sharing, online and telephone meetings and communication among members of CCABs; and with the Finance office of the DFMS assures compliance with the organizational Guidelines for Official Travel.

The Executive Officer provides executive direction and budget administration for Office of the General Convention staff members assigned to these various activities, and, in keeping with the DFMS Employee Handbook policies and practices, and in collaboration with the Human Resources Department, ensures the integration and continuity of a qualified and motivated staff team able to focus attention on changing tasks and priorities throughout a 3-year cycle.

The Executive Officer is a member of the Joint Standing Committee on Planning and Arrangements.

As a member of the Executive Oversight Group at the Episcopal Church Center, the General Convention Executive Officer meets regularly with the Presiding Bishop, the Chief Operating Officer, the Chief Financial Officer of Executive Council, the Treasurer of the DFMS, the Treasurer of General Convention (the CFO and Treasurer positions are currently held by the same person), the Director of Mission, the Director of Communication, the Director of Human Resources and the Presiding Bishop’s Canon to coordinate policies, review budget status and facilitate communication among the various units.

The Executive Officer may build relationships with persons who hold parallel responsibilities in other denominations.

SUPERVISORY RESPONSIBILITIES The Executive Officer manages a full-time staff of six, in addition to temporary and contract staff engaged during peak periods of the General Convention cycle, and a large volunteer staff at each General Convention. The Executive Officer also provides general supervision of the Secretary and Treasurer of the General Convention.

Requirements

QUALIFICATIONS Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. The successful candidate will possess demonstrated management skills for coordinating complex processes in a 3-year cycle, administering a triennial budget of approximately $9 million, and directing the maintenance and updating of information systems and software in support of these processes. In addition, the incumbent must have the ability to supervise and support professional and clerical staff both at the Church Center and on-site at various meetings. Thorough familiarity with the polity of the Episcopal Church and the workings of the General Convention, the House of Deputies, and the Executive Council is a requirement of this post. Also, the applicant must have strong communication skills, including the ability to think quickly and speak articulately before large audiences, as well as good writing skills and facility with telecommunications. Knowledge of Spanish and/or French or Haitian Creole would be very helpful. The position requires extensive travel.

APPLICATION PROCEDURE Members of the Episcopal Church who believe they are qualified are encouraged to apply by clicking on the Apply Online link. In addition to completing the profile and submitting your résumé in the space provided, please also submit a cover letter that includes at least three professional references. If you encounter a problem with this online application process, please contact John Colón at jcolon@episcopalchurch.org or, in his absence, Patricia Holley at pholley@episcopalchurch.org.

The Episcopal Church Center is the office of The Domestic and Foreign Missionary Society (DFMS), the corporate body of the Episcopal Church. The DFMS is an equal opportunity employer and encourages applications from qualified members of groups protected against discrimination in employment under applicable federal, state, and municipal laws as well as the Canons of the Church and resolutions of General Convention.

Only candidates who submit all of the requested information will receive full consideration.

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