GENERAL PURPOSE OF POSITION The Executive Officer of the General Convention, appointed jointly by the Presiding Bishop and the President of the House of Deputies (HoD), manages the work of the Executive Office of the General Convention, the Executive Council, and the Committees, Commissions, Agencies and Boards (CCABs) funded by General Convention, to facilitate and enhance the ongoing policy development, governance and legislative processes of the Episcopal Church [See Canon I.1(13)(a)]
POSITION SUMMARY The Executive Officer of the General Convention directs the staff of the General Convention Office in carrying out all planning, implementation and follow-up for the meetings of the General Convention, meetings of the Executive Council, coordination of appointments and work of the commissions, committees, agencies and boards funded by General Convention that report to the Convention; and the keeping of official records, including the parochial statistics of the Church and the production, printing and distribution of the “Blue Book”; serves as a member of the Joint Standing Committee on Planning and Arrangements and as a member of its Executive Committee; and has the general supervision of the Secretary and Treasurer of the General Convention. Other specific duties are found in the Canons of the Church.
The Executive Officer is a member of the Executive Oversight Group at the Episcopal Church Center.
If elected or appointed, carries out the canonical responsibilities of the Secretary of the House Deputies and the Secretary of General Convention that serves ex officio as Registrar of the General Convention (effective January 1, 2013), Secretary of Executive Council and thereby as Secretary of the Domestic and Foreign Missionary Society (DFMS). If not elected or appointed to these positions, provides staff support to carry out the responsibilities of those offices. Other specific duties are found in the Canons of the Church.
ESSENTIAL DUTIES AND RESPONSIBILITIES The chief purpose of the Office of the General Convention, which the Executive Officer heads, is to provide ongoing services for the preparation and functioning of the General Convention and the committees, commissions, agencies and boards funded by the General Convention. The Executive Officer manages a full-time staff of six, in addition to temporary and contract staff engaged during peak periods of the General Convention cycle.
The work of the Office includes planning and arrangements for facilities, logistics and site operation of General Convention, Executive Council, meeting arrangements for spouse/partners (House of Bishops), and CCABs including, as appropriate, resolution referrals, budget administration, minutes circulation and attendance. This work also includes maintenance of (1) records of and communications with elected deputies and alternates, bishops, and members of CCABs and legislative committees; and (2) a computer system to receive, process, and track resolutions throughout the legislative process before, during and after Convention. The Office also tracks the implementation of resolutions by provinces, dioceses, CCABs and program units; works with the Archives to ensure materials are preserved and information provided for legislative, historical and reference purposes; collaborates with the Treasurer of GC and Director of Research to collect, manage the reporting of diocesan and parochial statistics, and coordinate with the Committee on the State of the Church and Executive Council; provides support for the President of the HoD who maintains an office within the General Convention Office; development and maintenance of the website of the General Convention Office on which all publications, legislation, memberships of CCABs and rosters of deputies are made available on the internet; development and maintenance of an Extranet to support the organization and facilitation of document sharing, online and telephone meetings and communication among members of CCABs; and with the Finance office of the DFMS assures compliance with the organizational Guidelines for Official Travel.
The Executive Officer provides executive direction and budget administration for Office of the General Convention staff members assigned to these various activities, and, in keeping with the DFMS Employee Handbook policies and practices, and in collaboration with the Human Resources Department, ensures the integration and continuity of a qualified and motivated staff team able to focus attention on changing tasks and priorities throughout a 3-year cycle.
The Executive Officer is a member of the Joint Standing Committee on Planning and Arrangements.
As a member of the Executive Oversight Group at the Episcopal Church Center, the General Convention Executive Officer meets regularly with the Presiding Bishop, the Chief Operating Officer, the Chief Financial Officer of Executive Council, the Treasurer of the DFMS, the Treasurer of General Convention (the CFO and Treasurer positions are currently held by the same person), the Director of Mission, the Director of Communication, the Director of Human Resources and the Presiding Bishop’s Canon to coordinate policies, review budget status and facilitate communication among the various units.
The Executive Officer may build relationships with persons who hold parallel responsibilities in other denominations.
SUPERVISORY RESPONSIBILITIES The Executive Officer manages a full-time staff of six, in addition to temporary and contract staff engaged during peak periods of the General Convention cycle, and a large volunteer staff at each General Convention. The Executive Officer also provides general supervision of the Secretary and Treasurer of the General Convention.