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Requisition Number 17-0046
Post Date 2/7/2017
Title Accounting Clerk
City Ahoskie
State NC
About Enviva

Enviva combines earth’s oldest renewable energy source with 21st Century technology to make wood pellets — a sustainable, cost-efficient and essential complement to wind and solar power. According to experts, generating electricity with wood pellets instead of coal reduces greenhouse gas emissions by about 80 percent. And wood pellets can provide uninterrupted power at any time, at large scale and at comparatively low cost.

Enviva was founded in 2004 with a clear purpose in mind: We wanted to develop a cleaner energy alternative to fossil fuels. Today, we are the world’s largest wood pellet producer, with the capacity to make more than 2 million tons in 2016. We manufacture pellets at six facilities in the American South and supply them to electric utilities in the United Kingdom and Europe.

Enviva is bringing badly needed economic growth to rural communities across the South, creating hundreds of new jobs and pumping hundreds of millions of dollars into the Southern economy. We produce wood pellets with sustainable practices that protect Southern forests. And wood pellets reliably produce electricity at power plants across Europe, regardless of whether the wind is blowing or the sun is shining.

At Enviva, our job is more than making pellets. We work for lower emissions, healthy forests and strong communities.

Description

Perform the day to day processing of accounts payable invoices to ensure that transactions are processed accurately and that vendors are paid timely.
• Receive and reconcile invoices to purchase orders, purchase requisitions, and receiving reports for goods and services (three way matching).
• Effective communication with the Office Manager and Receiving Clerk to identify and resolve any inconsistencies within the three way match.
• Obtain appropriate approval for payment of invoices received that do not have a purchase requisition or purchase order number.
• Ensure that appropriate sales tax is either included on the vendor invoice or tracked on a daily log to assist Plant Controller with the monthly accrual and payment. 
• Ensure transactions comply with financial policies and procedures.
• Responsible for the accurate coding and timely processing of invoices.
• Investigate and resolve all discrepancies associated with the processing of invoices.
• Ensure all documentation supporting invoices are combined and filed.
• Maintain a monthly recurring payment log and ensure all vendors are paid within terms.
• Maintain the vendor master file and update all vendor profiles including addresses and contact information, W-9 forms and 1099 status.
• Ensure all vendor invoices are scanned and saved with appropriate naming convention for posting by the Corporate AP Specialist. 
• Review the coding of purchase orders and confirm the appropriate accounting treatment of invoices including prepaid expenses and fixed assets. 
• Responsible for vendor correspondence.
• Reconcile vendor statements and resolve discrepancies.
• Other tasks as assigned.

Goods Receiving
Perform the day to day receipt of goods and services at the port location to ensure that liabilities are captured in the appropriate period. 
• Daily monitoring of open PO report to track outstanding orders against receipt log.
• Compare incoming goods and services against packing slip.
• Enter receipt of goods in accounting system.
• Effective communication with Office Manager to resolve any discrepancies between the packing slip, invoice and PO.
• Ensure that any returned goods are recorded timely in the accounting system.
• Other tasks as assigned.

Logistics of Finished Goods Inventory between Operating Plant and Port locations
Ensure the accurate accounting of finished goods inventory shipped from the operating plant location to the port location.
• Monitoring of the plant’s load out function to ensure that all loads leaving are recorded in the software system on a daily basis.
• Effective communication with the port’s Office Manager to ensure that all loads leaving the plant were subsequently received by the port.
• Timely resolution of any daily reconciling items or potential inventory discrepancies.
• Other tasks as assigned.

Requirements

• At least 3-5 years relevant experience in Accounts Payable.
• Meticulous and self-motivated individual with good interpersonal skills.
• Ability to meet tight deadlines and manage high volume transactions.
• Excellent written and verbal communication skills.
• Ability to multi-task.
• Open to change and willing to learn new skills.
• Ability to follow up on pending issues.
• Analytical and problem solving skills.
• Attention to detail and high level of accuracy.
• Demonstrated ability to plan and organize your own work activities, manage time efficiently and follow policies and procedures.
• Strong analytical abilities, organized with attention to detail.
• Motivated self-starter.
• Computer skills including the ability to operate computerized accounting, spreadsheets, word-processing programs, and e-mail at a highly proficient level.
• Ability to maintain confidentiality concerning financial data.
• Demonstrated ability to work cooperatively with all levels of staff.

  • Enviva is dedicated to the principles of equal employment opportunity (EEO) in any term, condition or privilege of employment. Enviva does not discriminate against applicants or employees on the basis of race, color, creed, religion, sex, national origin, age, physical or mental disability, ancestry, marital status, sexual orientation, gender identity or expression, veteran status, uniform service member, genetic information or any other status protected by law. Enviva complies with applicable state and local laws governing nondiscrimination in employment in every location in which we operate.
  • Please view Equal Employment Opportunity Posters provided by OFCCP here.
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