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Requisition Number 17-0026
Post Date 2/8/2017
Title Administrative Assistant
City Raleigh
State NC
About Enviva

Enviva combines earth’s oldest renewable energy source with 21st century technology to make wood pellets.  By using wood pellets instead of coal, electric utilities can reduce the lifetime greenhouse gas emissions intensity of power generation by 80%.  And wood pellets can provide uninterrupted power at any time, at large scale and at comparatively low cost.  As a result, Enviva delivers a sustainable, cost-efficient and essential complement to wind and solar power.


Founded in 2004, Enviva is today the world’s largest producer of wood pellets – a small and seemingly ordinary product that is helping solve intractable challenges of energy and the environment and delivering real results.


Enviva owns and operates almost three million tons of wood pellet production capacity which we have strategically located in the southeastern United States, one of the most attractive wood fiber regions in the world due to its abundance of commercial, working forests and growing timber inventories. We export our pellets to major utilities and power generators in the United Kingdom, Europe and increasingly Asia that previously were fueled by coal, enabling them to reduce their carbon footprint by about 80 percent. We make our pellets using sustainable practices that protect Southern forests. And we employ more than 600 people and support many other businesses in the rural South, where jobs and economic opportunity are sometimes scarce.


We are proud that our procurement activities provide essential markets for low-value wood and help keep forests forested.  At Enviva, our job is more than making pellets. We work for lower emissions, healthy forests and strong communities.


Enviva conducts its activities through two entities: Enviva Partners, LP, a publicly-traded master limited partnership (NYSE: EVA), and Enviva Development Holdings, LLC, a wholly-owned private company.


Enviva Partners, LP


Enviva Partners, LP (NYSE: EVA) is a publicly-traded master limited partnership that aggregates a natural resource, wood fiber, and processes it into a transportable form, wood pellets. Enviva Partners sells a significant majority of its wood pellets through long-term, take-or-pay agreements with creditworthy customers in the United Kingdom and Europe. Enviva Partners owns and operates six plants in Northampton County and Ahoskie, North Carolina; Southampton County, Virginia; Amory and Wiggins, Mississippi; and Cottondale, Florida. They have a combined production capacity of approximately 2.3 million metric tons of wood pellets per year.


In addition, Enviva Partners owns a deep-water marine terminal at the Port of Chesapeake, Virginia, which is used to export wood pellets. Enviva Partners also exports pellets through the ports of Mobile, Alabama and Panama City, Florida.


Enviva Development Holdings, LLC


Enviva Development Holdings, LLC develops and builds wood pellet production plants and export terminals. It has a pipeline of projects under development to support growing demand for wood pellets.


Through a joint venture with the Hancock Natural Resource Group and other affiliates of the John Hancock Life Insurance Company, Enviva Development Holdings is currently commissioning a 500,000 metric-ton-per-year production plant in Sampson County, North Carolina and a deep-water marine terminal in Wilmington, North Carolina which will bring Enviva’s enterprise production capacity to nearly three million tons per year.


Enviva is seeking an Administrator to support the Operations team in the Mid-Atlantic region.  The successful candidate will support and report directly to the Mid-Atlantic Operations Director, and will also support the Regional Financial Director and Construction Director.

  • Responsible for arranging KPI meetings (MONTHLY) and Staff meetings (WEEKLY):
    • Secure meeting location and logistics
    • Set-up room and arrange meals
    • Secure overnight accommodations (if needed)
    • Develop plan for team building event
    • Take notes from meetings and record action Items
    • Receive action item updates and populate register
    • Receive and compile the meeting deck and distribute
    • Arrange IT requirements for the meeting
  • Create, process and follow-up with expense reporting on a bi-weekly and monthly basis.
  • Complete on-boarding/new hire process for all new hires in the Raleigh office:
    • Review on-boarding presentation
    • Complete employment verification and other new hire paperwork
    • Review policies and procedures
    • Secure desk/office space and coordinate with IT
    • Issue door keys and access cards
    • Assist with other HR related questions for new hires as well as current employees
  • Complete general office management duties:
    • Ensure all supplies are adequately stocked
    • Greet visitors and connect them with the appropriate parties
    • Coordinate with building management to resolve maintenance issues
    • Secure meeting/office space for visitors
  • Other daily activities will include:
    • Compile calendar events, outage schedules, and support schedules
    • Manage calendar to ensure ease of travel and meeting schedules
    • Organize and manage files across the region
    • Plan, schedule, and execute other meetings and events
    • Arrange, compile, and distribute presentation decks
    • Work with operating sites on process standardization
  • Bachelor’s degree.
  • Excellent communication, interpersonal, and team leadership skills.
  • Must be self-driven and be able to anticipate road blocks.
  • Strong attention to detail.
  • 3 years of administrative experience in a manufacturing environment.
  • Highly proficient in Microsoft Word, Excel and PowerPoint with the ability to learn other applications related to the job.
  • Knowledge of MS OneNote.
  • Must be a self-starter with ability to prioritize workload.
  • Strong problem solving skills.
  • Ability to partner with cross-functional teams as well as other Administrators within the organization to achieve goals.
  • Ability to communicate effectively via phone, email, text.

 Desired Skills:

  • Lean/Continuous Improvement training and implementation experience.
  • Experience with SharePoint.
  • Prior Human Resources experience.

Travel Requirements: approximately 20%

  • Enviva is dedicated to the principles of equal employment opportunity (EEO) in any term, condition or privilege of employment. Enviva does not discriminate against applicants or employees on the basis of race, color, creed, religion, sex, national origin, age, physical or mental disability, ancestry, marital status, sexual orientation, gender identity or expression, veteran status, uniform service member, genetic information or any other status protected by law. Enviva complies with applicable state and local laws governing nondiscrimination in employment in every location in which we operate.
  • Please view Equal Employment Opportunity Posters provided by OFCCP here.
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