Job Details


Requisition Number 17-0132
Post Date 7/6/2017
Location Daymar Colleges Group - Campus Resource Center
Title Account Services Analyst
Part Time No
City Owensboro
State KY
Career Information We appreciate your interest in Daymar Colleges Group, LLC's employment opportunities. At Daymar Colleges Group LLC, "We Change Lives One Person at a Time".

What to Expect with the Online Application Process:
Before you begin the online application process, be sure to:
•Allow up to 20 minutes to complete the online application.
•Have your e-mail address and an up-loadable version of your resume ready.
•Once you have up-loaded your resume, please complete a short questionnaire that will vary in length based upon the position.

Important Note:
Applications are accepted only for currently available job openings. If you are a current Daymar Colleges Group, LLC associate, please use the UltiPro system via the “My Company” tab so that the recruiting department recognizes you as an internal candidate.

Equal Opportunity Employer:
Daymar Colleges Group, LLC is an equal opportunity employer and does not discriminate with regard to employment, promotion, pay or place of work because of race, religion, national origin, gender, sexual orientation, disability or age. Employment with the Company does not constitute a contract for any specific period of time and any Associate is free to resign at any time with or without a reason, just as the company may end an Associate’s employment at any time with or without a reason. The Company will, in compliance with the ADA, and in response to our dedication to the employment of qualified individuals with disabilities, accommodate essential job functions whenever feasible.
Description Position Summary: Reviews and posts all invoices to ensure that all vendors are paid accurately and promptly in order to promote good vendor relations and avoid monetary loss by the Company due to late fees, etc. In addition, there are duties relating to balance sheet/general ledger reconciliation. Assists in reviewing, analyzing and preparing financial statements. Maintains the fixed asset module for all locations. Processes all Concur reimbursements weekly. This position also supervises the Accounting Services Coordinators.

MRA #1. Payable Duties. Verification of all payables batches.

Duties:

• Reviews invoices to ensure accurate general ledger coding on a daily basis.
• Reviews invoices for accurate vendor names, dates and invoice numbers on a daily basis.
• Verifies and reconciles Purchase Order to invoice on a daily basis.
• Ongoing communications with Accounting Service Coordinators or Campus personnel to resolve any problems with invoices or errors in batches on a daily basis.
• Posts all accounts payable batches on a daily basis.
• Prepares weekly payables worksheet to present to Vice Chancellor and Associate Vice Chancellor of Accounting each week.
• Prepares check batches, prints and mails checks. Files all backup.

MRA #2. Vendor Reconciliations.

Duties:

• Reconciles all vendor statements against invoices received. Requests any invoices needed.
• Communicates with vendors on how to apply credit memos.
• Sends payment detail sheet to each book vendor with each payment.
• Follows up with book vendors to ensure payments and credit memos are applied as requested.


MRA #3. Credit Memos.

Duties:

• Applies book credit memos to open invoices and makes necessary corrections such as date, credit memo number and total credit received.
• Monitors Historical Aged Accounts Payable Trial Balance Report to ensure usage of all credit memos within 120 days of date of credit memo.

MRA #4. Balance Sheet Reconciliation/Financial Statement Analysis/Fixed Assets. Monitors all balance sheet account reconciliations from Finance and Accounting personnel. Reviews all financial statements as assigned for variances to Op Plan and prior month. Maintains Fixed Asset module for all locations.

Duties:

• Reconciles balance sheet accounts assigned on a monthly basis. Provides all backup and reports to Senior Accounting Services Analyst.
• Ongoing communication with Associate Vice Chancellor of Accounting regarding status of accounts reconciled on a monthly basis.
• Enters all new purchases into Fixed Asset module. Reconciles all related general ledger accounts monthly.
• Reviews and analyzes all financial statements for locations as assigned.
• Assists leaders at the assigned campuses with financial statement analysis.

MRA #5. Concur. Maintains the Concur Expense Reimbursement System. Processes all expense reimbursements through Concur.

Duties:

• Maintains and keeps current all associate profiles in Concur.
• Reviews for accuracy and approves all expense reimbursements requests.
• Uploads all expense detail s to Great Plains including general ledger coding.
• Confirms that the bank transactions and Concur batch match.


MRA #6. Supervisor. Supervises Accounting Services Coordinators.

Duties:

• Monitors/supervises staff work load to ensure timely completion of duties.
• Maintains schedule of PTO days.
• Mediates and resolves any personnel or procedural issues in department.
Requirements 1. Education: Bachelors Degree in Accounting preferred. Associates Degree in Accounting or associated field required.

2. Experience: Three to five years experience directly related to the duties and responsibilities of this position, including one to two years of supervisory experience.

3. Competencies: Incumbent must (be) able to:

• Project a professional image and provide outstanding customer service
• Keep commitments, meet deadlines and achieve demanding results
• Organize and execute around multiple priorities
• Communicate effectively, both orally and in writing
• Cooperate and collaborate as a member of a team
• Possess a passion for accuracy
• Demonstrate excellent computer/software skills
• Use Microsoft Word, Excel and PowerPoint to prepare and maintain records, correspondence, reports and other data
• Embrace and demonstrate on an ongoing basis the Company’s core values of Continuous Improvement, Excellence, Innovation, Integrity, Respect, Service, Teamwork and Having Fun.
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