Job Details


Requisition Number 19-0014
Post Date 5/15/2019
Title Finance and Administrative Associate
Job Family Programs
City San Francisco
State CA
Description

In an increasingly complex and changing world, we believe that a peaceful and engaged Asia is of critical global importance. We work with innovative leaders and communities to build effective institutions and advance path-breaking reforms. Together with our partners, we are committed to Asia’s continued development as a peaceful, just, and thriving region of the world. Informed by six decades of experience and deep local expertise, The Asia Foundation’s programs address critical issues affecting Asia in the 21st century: governance and law, economic development, women's empowerment, environment, and regional cooperation. These are just some of the ways we encourage Asia's continued development as a peaceful, just, and thriving region of the world.

POSITION DESCRIPTION:

The Asia Foundation’s San Francisco headquarters is seeking a Finance and Administration Associate to perform a broad range of financial, program support, and administrative duties. Reporting to the Programs Unit’s Director, the Finance and Administration Associate will be responsible for: providing budgetary support to various units, monitoring project financial reports, preparing and processing expense reports, maintaining award files, reviewing and editing project documents, and providing other support as needed. The ideal candidate will have excellent analytical, oral, and written communication skills, time-management and organizational skills, and be able to use the MS Office suite, especially Microsoft Excel. 

SUMMARY OF POSITION RESPONSIBILITIES:

Support includes but is not limited to the following activities (the percentage breakdowns provided are rough estimates and may vary):

Financial Management (70%):

• Generates moderate to complex annual operating budgets, expenditure projections, analysis of financial data, and forecasting.

• Reviews and reconciles monthly financial reports for projects across multiple units.

• Tracks and monitors project expenditure transactions; utilizes reports to anticipate and resolve operational, fiscal, or other discrepancies.

• Submits and reconciles expense and travel reimbursement reports for Foundation staff.

• Helps comply with the Foundation’s financial and accounting policies and procedures.

• Interprets and analyzes donor terms to ensure financial expenses and reports are consistent.

• Maintains award files and provides support in preparation of donor reports and invoices.

• Maintains databases, logs, and spreadsheets to facilitate efficient retrieval of information.

• Administers grants and processes consultant payments. Administration (30%)

• Assists with the preparation, proofreading, and editing of reports and proposals.

• Makes routine changes to keep web pages updated on applicable sites.

• Organizes and schedules appointments.

• Provides logistical support in the planning and execution of meetings, seminars, workshops, and other events as assigned.

• Assists with coordinating events and booking travel.

• Performs special projects and other duties as assigned.

EDUCATION REQUIREMENTS:

• Bachelor’s degree required. Preferred degree in Business, Finance, Accounting, Math, Economics, Statistics, or Science

SKILLS AND ABILITIES:

• Analytical and quantitative work experience preferred. Excellent Excel and MS Office skills required. Project accounting and budgeting and/or U.S. Government and international contract or grants experience highly desirable. International business experience is a plus.

• Excellent written and oral communication skills required.

• At least three years of financial or budget support/administration experience

• Must have pro-active work style, be detail oriented, and have strong interpersonal skills.

• Strong organizational skills and time management skills with the ability to prioritize work.

• Experience using SharePoint (or ability to learn it) is preferred.

• Ability to follow directions and exercise good judgment.

• Willingness and ability to juggle multiple tasks and be a good team player.

ADDITIONAL INFORMATION:

• This is a full-time salary position with excellent benefits located in downtown San Francisco, with easy access to public transportation. This position offers a competitive salary based on experience.

HOW TO APPLY:

 

*Must be legally eligible to work in the United States. Sponsorship will not be provided.*

*No relocation.*

  • Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.
  • Please view Equal Employment Opportunity Posters provided by OFCCP here.
  • The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
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