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Title Manager Subcontract Administration
City Arlington
State VA
Description This role is responsible for leading subcontract administration and management with a focus on preparing and negotiating agreements (e.g. NDAs, teaming agreements, subcontract agreements), reviewing prime contract requirements in order to develop appropriate subcontractor flow-downs, identify proposal subcontracting compliance elements to ensure requirements are adequately addressed and conducting sourcing & negotiations with subcontractors. The individual will be responsible for day to day subcontract administrative duties to include issuance of new subcontracts, modifications, coordinating the issuance of purchase orders, resolving subcontract at-risk and funding issues, evaluating performance issues and maintaining subcontractor file documentation to ensure compliance to CPSR and SOX requirements. The selected candidate will have a general understanding of the federal division business and an appreciation of the financial/analytical issues of profit and loss. Responsibilities also include managing, supervising, planning and organizing the activities of the subcontract administration staff.

A primary objective will be to work collaboratively with internal business leaders (e.g. Contract Administrators, Project Control Analysts, etc.) on pre & Post-award subcontracting actions in order to capture business requirements, provide market analysis, and develop sourcing strategies & plans to deliver best in class value to the organization.

• Lead the subcontractor administration function.
• Supervise, develop and manage staff goals and objectives.
• Build strong relationships with internal business owners to understand prime contract requirements and develop subcontracting plans.
• Lead sourcing projects to support subcontracting needs
• Use a risk-based approach to developing sourcing strategies and negotiating contract language
• Support the due diligence and evaluation process for new potential subcontractors
• Prepares subcontracting agreements and related documents, including facilitation and/or support of negotiations and execution of contact documents
• Obtains proper approvals from Legal, Compliance, IT, Security, the requesting business area and any other internal stakeholders as may be warranted for each contract
• Proactively monitors and manages expiring contracts to ensure a lapse in contract coverage does not occur
• Builds and maintains external vendor relationships for key subcontractors.
• Provide input to Strategic Sourcing policies and procedures.
Requirements Minimum Qualifications:
• BA/BS Degree in Business Administration
• MA/MS/MBA in Supply Chain Management preferred

Work Experience
• 5+ years of relevant experience in procurement and subcontract administration with contractors to the federal government.
• Knowledge of Federal Acquisition Regulations (FAR), GSA Schedules and IDIQ vehicles

• CPSM - Certified Professional in Supply Chain Management preferred
• C.P.M. (Certified Purchasing Manager) preferred

Other Job Requirements
• Strong relationship building and management experience
• Excellent time management, organizational and prioritization skills
• Strong project management skills and knowledge of project management tools/processes
• Positive approach toward business management with flexibility and willingness to try new tasks/assignments
• Ability to manage multiple stakeholders and competing priorities
• Ability to manage multiple tasks simultaneously
• Strong interpersonal and written/verbal communication skills
• Demonstrated time management skills

Travel Requirements
• 5-10% business meetings

Physical Requirements:
The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

General Office Demands:
- Must be able to operate general office equipment including but not limited to: computer, phones and related media and information devices on most or all workdays
- Ability to communicate and interact with others, both in person and/or by telephone to conduct business
- Working under time pressure
- Working rapidly for long periods to meet deadlines
- Must be able to travel as needed and adhere to AFSC travel policies and procedures.
- Physical requirements can typically be characterized as sedentary: work involves exerting up to 10 lbs. of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Major Job activities and mental requirements:
- Multiple concurrent tasks
- Ability to perform under stress
- Reading and comprehension
- Writing
- Problem solving
- Confidentiality
- Customer contact

Our Equal Employment Opportunity Policy: Armed Forces Services Corporation (AFSC) is an equal opportunity employer. We recruit, employ, train, compensate, and promote without regard to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, disability, veteran status, or any other basis protected by applicable federal, state or local law.
  • Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.
  • Please view Equal Employment Opportunity Posters provided by OFCCP here.
  • The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
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